Imagine solving the Top 10 time wasting activities in most small business by installing and using a single application!

Top 10 Time Wasting Activities in Most Offices

1. Everyone maintaining contact information individually (i.e. Outlook Contact folders).  This not only requires everyone to type in the same information, but they all have to independently maintain the information to keep it up to date when e-mails, phone numbers, addresses change.  If their computer crashes - more wasted time rebuilding.  Solution: OfficeGT becomes the master database and syncs with everyone's Outlook folder for one company contact list - totally integrated with OfficeGT's CRM, Projects, People, and Correspondence features.. 
    
2. Typing in contact information over and over again into letters, fax cover pages, e-mails, forms and other correspondence that are sent to customers, vendors, and interoffice.  A huge timewaster for both secretaries and professionals who type their own letters, forms, faxes, etc.  If you have a project-based business, more wasted time by remembering and entering the project number and name.   Solution: OfficeGT organizes master forms and inserts contact and project information without re-typing anything.
    
3. Trying to manage and follow-up on sales leads, marketing, and service activities without a proven CRM system.  Most firms we talk to don't have any system at all, which means lost sales and forgotten leads, and service people not knowing customer history (not to mention management).  OfficeGT's CRM feature is easy to learn and use from the first day.  Plus, unlike other CRM software, is totally integrated with project management.
    
4. Chaos Project Management: Managing multiple projects with a spreadsheet system - or worse, no system - leads to chaos and inefficiency for everyone in the office.  OfficeGT has a proven system of managing projects improving the efficiency of  business owners, marketing, project managers, and team members.  With OfficeGT, everyone contributes and collaborates to project success, improving your value to the clients you serve..
    
5. No Project Issues Tracking System: Team members trying to document and manage all the unresolved (and resolved) issues on all the simultaneous projects they are doing and being able to give a "to-do" punch list to the various team members and customer.  OfficeGT's project issues tracking system provides a system that is so impressive -  your clients will think you are the most organized company on the planet.
    
6. Entering timesheets in spreadsheets or on paper forms.  This typically requires looking up the project numbers, billing codes, etc. on paper lists (or from memory) and filling in the timesheet.  OfficeGT is totally integrated and automates this into a central database.
    
7. Re-entering all the timesheet data into an accounting program.  If you do not have an accounting program that allows employees to directly enter time, there is tremendous waste incurred.  OfficeGT gathers and summarizes all the time records and presents them for easy import into your accounting program's payroll system.  If you have Quickbooks Pro 2002 or higher, time records import directly.
    
8. Entering expense reports in spreadsheets or paper forms.  Manually looking up and typing the project and expense codes, then doing the math is a major time waster for every employee involved, including the bookkeeper who has to check it all and get mistakes fixed.
    
9. Doing project income projections (FORECASTING) by managing a separate project list in a projections spreadsheet.  Or worse, trying to do it with your accounting program.  Many managers don't do projections because they are simply too time consuming manually.   Yet they are critical for the profitability of the company.  One click in OfficeGT does it, paying for the program every month.
    
10. Project managers trying to track project budget vs. actuals with real time data so they can make money on projects.   Interfacing with the bookkeeper for this information is a waste of both of their time.  OfficeGT has quick reports that tell management and project managers exactly where their projects stand (real time) without exposing sensitive accounting data.
     

In one day, OfficeGT solves each of these time-wasting activities (and hundreds of others) with efficient information processes, storing all data in a central database.  That is why most customers find the application pays for itself within the first month of use.